Jekibs Audit Readiness Checklist

Audit-Ready Nonprofits: The 10-Point Readiness Checklist

Helping Small and Medium-Sized NPOs Pass Donor Audits with Ease and Confidence

Donor audits shouldn’t be a stressful experience. Yet, many small and medium-sized nonprofits fail audits simply because of avoidable gaps — missing documentation, weak internal controls, or unclear donor compliance.

At Jekibs Consulting, we help NPOs prepare early, stay compliant, and pass audits with confidence. This Audit Readiness Checklist highlights key areas your organization should review before the auditors arrive.

No.

Key Focus Area

What to Check

Status

1

Grant Agreement & Budget Alignment

Segments accessible, consistent with accounting Record

■ Ready ■ Not Ready

2

Chart of Accounts & Donor Coding

Editable tracking by donor, project, category               

■ Ready ■ Not Ready

3

Financial Documentation     


Invoices, receipts, and approvals available for all costs

■ Ready ■ Not Ready

4

Bank Reconciliations

Done monthly and reviewed

■ Ready ■ Not Ready

5

Procurement & Asset Records

Donor rules followed; assets tagged and tracked

■ Ready ■ Not Ready

6

Payroll & Timesheets

Contracts, payroll, and timesheets properly authorized

■ Ready ■ Not Ready

7

Reporting & Donor Compliance

Reports consistent with ledgers and timely submitted

■ Ready ■ Not Ready

8

Internal Controls

Approvals, dual signatures, segregation of duties functions

■ Ready ■ Not Ready

9

Previous Audit Issues

Recommendations tracked and closed

■ Ready ■ Not Ready

10

Governance & Oversight

Management/Board review donor reports regularly

■ Ready ■ Not Ready

Tips from Jekibs Consulting

“Start preparing for audits from day one — not when the auditor calls.”

  • Document, review, and file everything as you go.
  • Ensure all costs link back to the grant agreement.
  • Track follow-ups on audit recommendations.
Need help reviewing your audit readiness?

Jekibs Consulting specializes in audit preparation and donor compliance support for NGOs across East and the Horn of Africa.

  • info@jekibsconsultants.com
  • www.jekibsconsultants.com
  • Helping Small & Medium NGOs Build Donor Confidence

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